Overview:
The Puerto Rico Community Foundation (PRCF) is a non-profit philanthropic organization that began operations in 1985. to develop the capacities of communities in Puerto Rico so that they achieve their social and economic transformation, maximizing philanthropic investment and the performance of each contribution. For over 39 years, FCPR has served as a philanthropic advisor to individuals, families, corporations, and nonprofit organizations in Puerto Rico. PRCF promotes equitable access to resources and recognizes our role as contributors and allies to the racial and gender equity movements. We affirm our commitment to promoting justice, diversity, and inclusion in every recruiting process.
Position Summary
The Program Coordinator supports the execution of FCPR's energy programs. They provide support to the Energy Program Officer and other Senior Staff in the implementation and execution of energy programs. It is expected that the person in this position will be able to provide management and administrative support to the energy team. The person will need to be proficient in technology and Microsoft tools to produce meeting minutes, reports, memorandums, presentations, and letters. This individual is crucial for maintaining programmatic archives, ensuring compliance with program report deadlines, and meeting any other deadline requirements that arise. Excellent communication and relationship-building skills are expected to facilitate interaction with grantees, collaborators, donors, and contractual suppliers. The person is expected to possess structured and superb organizational skills to manage multiple tasks simultaneously, including coordinating meetings with internal or external resources. Additionally, the individual understands that all communication or representation, whether in person or through alternative methods such as telephone, email, or virtual meetings, represents FCPR, its mission, and its values. The person is committed and will become an important asset in achieving equity, justice, and community prosperity.
Duties and Responsibilities:
- Provide administrative and managerial support.
- In charge of coordinating meetings with the grantees, collaborators, funders and partners.
- Support the execution of work plans and budgets updates.
- Assist in the preparation and coordination of proposals as required.
- Assist in the orientation to community in-bound calls, understanding that every call is important and by answering a community call we are exercising equity.
- Coordinate internal or external meetings related to programs or projects, as well as generate preparatory materials for the meeting and subsequent minutes or summaries, as required.
- Responsible for preparing letters, contracts, minutes, reports, design of formats/documents, presentations and materials as required.
- Write and send informative emails as required.
- Responsible for entering and maximizing the required data to the FIMS (Foundation Management Information System) and BBGM (BlackBaud Grantmaking) systems.
- Responsible for designing and safekeeping a physical and electronic programmatic archive that include files with important and historic documents and any other completing materials.
- Responsible for updating and reproducing documents.
- In charge of processing payment requests, invoices from the area for the corresponding authorizations and following up on purchases of office materials and equipment from Program areas as required.
- Receive and facilitate any client claim, submit a short survey to understand satisfaction with the overall process - GEAPP Program.
- Respond to the public, telephone calls, receive and process regular and electronic correspondence (fax, e-mail).
- It will carry out any other management that the FCPR provides to achieve the goals and objectives of the project.
- Submit and reconcile expense reports.
- Provide general support to visitors.
- Act as the point of contact for internal and external clients.
Skills and Competencies:
- Excellent organizational skills
- Administrative skills and excellent time management skills.
- Completely bilingual with excellent communication skills written/verbal in English/Spanish
- Excellent communication and interpersonal skills.
- Ethical conduct.
- Proficiency in all Microsoft Office applications.
- Ability to work in a collaborative team environment.
- Superb skills in handling multiple responsibilities, priorities, tasks, and projects simultaneously
Job Requirements:
- Associate degree or Bachelor's degree (preferred) in administration of office systems.
- 5 years’ experience required, or related work experience.
Candidates interested in applying, please send your resume on or before May 3, 2024, by mail: eromero@fcpr.org
FCPR provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal and local laws. FCPR complies with applicable federal and local laws governing nondiscrimination in employment.